Recorder's Office Functions

Land Record Manager

As the land record officer, the Recorder’s office keeps a record of each patent, deed, mortgage, bill of sale and any document related to these transactions, insuring a permanent record of property ownership and accurate account of financial responsibilities. This provides the information necessary for both the secured and debtor parties.


The Recorder’s office works with a wide and varied customer base.  These customers use the filed and recorded information to document legal instruments, create and/or extend abstracts, conduct land appraisals, locate property lines, draw plats, search ancestry, historical data, heirships, mineral leases, courtroom evidence or exhibits, and many other interests.

County Officials, are not permitted by law to prepare legal papers for others, and the public is requested not to ask county officials to do these things, but if such service is needed see a licensed attorney.


NDCC 11-18-01, Recorders’ Duties
Recorder’s – Real Estate Records

  1. Keep a full and true record, in proper books and other storage media provided for that purpose, of each patent, deed, mortgage, bill of sale, security agreement, judgment, decree, lien, certificate of sale, and other instrument required to be filed or admitted to record, if the person offering the instrument for filing or recording pays to the Recorder’s the fees provided be law for the filing or recording.
  2. Endorse upon each instrument filed with the Recorder’s for record or otherwise the date and the hour and minute of the day of the filing or recording.
  3. When the instrument is recorded or filed, endorse on the instrument the document number, the date, and the hour and minute of the date when it was recorded or filed with the Recorder’s.
Other Duties
  1. Safekeeping of all maps, plats and auditor lots
  2. Responsible for off site storage
  3. Will deposits
  4. File burial permits
  5. Responsible for storage of election ballots
  6. File Corner Recordations